49. How To Improve Your Effectiveness
How To Improve Your Effectiveness
You only have so many hours in a day to be effective. Here are three steps to improve your effectiveness.
How To Improve Your Effectiveness
Welcome back to our leadership series, from Beyond the Numbers. Today's topic I wanna talk to you about is how to improve your effectiveness.
Must do list vs To-do list
There are only so many hours in a day, and we struggle to get through the work that we intend, and so this is really about using the power of language to help you become more effective, so for example, when I talk to a lot of people they say they use a to do list or an equivalent, so think about the language here, a to do list versus a must do list. You see the difference in the power, and the intent of those two short sentences. So moving to a must do list is not negotiable, this is going to happen today. So I talked to people about making the change to a must do list, and usually I recommend no more than three items to start with, and maybe up to five, as the number of critical activities that you wanna get done in this particular day, cause the intent is, it's done within your work day, it's not something you bump to the next day like you might on a to do list. So start small, and build up. Use your confidence to drive it. So, we're moving to a must do list.
Prioritise Must Do Tasks
The next thing I say to people is okay, prioritise those tasks, those three to five tasks, and work out within your day, and the normal social interaction that goes on, and the type of activities you need to get done, when is the best time to do a specific task? For example, you may have to prepare a quote, and you might think well, I usually have a quiet period around 10 to 11 in the morning, where I can pretty much get my head down and focus without too many interruptions or probably no interruptions, so that's when I'm gonna do my quote. So work out when each activity is best done.
Once you have that clear, then I encourage them, place a timestamp against it. Now this is about how to use your subconscious, if you like, as your trigger. Because what's gonna happen is you're gonna get busy in your activities throughout the day, and having this timestamp, it's effectively the subconscious trigger that says, now I had something planned for around 11 o'clock today or 10 o'clock today, and you'll check your diary or your task manager, and you'll realise I had scheduled this period of time to do my quote. Now, I'm sure you've experienced this, maybe you were intending to go to a meeting at 10 o'clock in the morning, you're way out on the plant, you're doing something, all of a sudden, is it there's sort of real sense that you need to be somewhere, you check your watch, and it's five to 10, you think right, that's right, I gotta be at a meeting, I better get going, I don't wanna be late, I don't wanna be seen to be not professional, and you make it to the meeting on time, and you reach participate.
Add a Time Stamp
And that's the same sense, when you have your task prioritised, when in the day you're going to get them done, the best time, and you've given yourself that timestamp, you're probably going to be very spot-on in terms of getting that done. So, the thing about a must do is start small, you cannot bump to the next day, so you'll struggle for a start, but after a while you'll realise your efficiency has gone up, you're now getting through five tasks a day with equal ease, but don't keep adding tasks, because all you'll do is change a must do back to a to do, so stay on track, stay tasked with something that's achievable within your day, and reap the benefits from that. So we'll encourage you to come back and check out some of our feature videos.